Sealed proposals submitted electronically by email, subject to the conditions set forth in the instructions to proposers and in the solicitation documents, will be received until 2:00 p.m. Mountain Time, April 25, 2024, for this solicitation. Emails should be addressed to: lacbid@lacnm.us . Subject line of the email must contain the following information:

RESPONSE – RFP24-37 Microtransit and Paratransit Software

Alternatively, paper form submissions may be submitted as follows: sealed proposals in one (1) clearly labeled unbound original, three (3) bound copies, and one (1) USB flash drive or CD, will be accepted at the County Procurement Office - 101 Camino Entrada, Building 3, Los Alamos, NM 87544, until 2:00 p.m. Mountain Time, April 25, 2024, for this solicitation.

A non-mandatory virtual Pre-Proposal Meeting will be held on April 9, 2024, at 10:00 a.m. Mountain Time via GoToMeeting. Instructions and a link to join this virtual meeting can be found in the solicitation documents.

Documents may be downloaded from the County website at https://lacnm.com/Bids , or may be obtained from Jaime Kephart at the Procurement office at:

Los Alamos County

Procurement Division

101 Camino Entrada, Bldg. 3

Los Alamos, NM 87544

(505) 709-5503

jaime.kephart@lacnm.us

Office Hours are 8:00 a.m. – 4:30 p.m., Monday – Friday.

No Proposal may be withdrawn after the scheduled closing time for receipt of proposals.

All forms of bribes, gratuities, and kickbacks are prohibited by state law.

This project is wholly or partially funded with Federal Transit Administration (“FTA”) funds, which are administered by the New Mexico Department of Transportation (“NMDOT”) through the subrecipient grant agreement (“M01903”) between NMDOT and the County. As part of any response to this solicitation, Offerors should affirm ability to meet federal grant requirements contained within the RFP. Offerors that cannot affirm ability to meet these requirements may be deemed non-responsive.

FTA Required Clauses. Applicable Federal regulations will apply, as described in the RFP. Offerors must review and certify that they have read and understand all contract clauses, attachments, and certifications. The awarded Contractor will perform the work in compliance with applicable FTA, state, and County procurement requirements.

Disadvantage Business Enterprise (“DBE”) Information.

County wishes to ensure that DBEs as defined in 49 CFR Part 26 have the maximum opportunity to participate in the performance of Contracts and subcontracts financed in whole or in part with Federal Funds. In this regard, County and contractors shall take all necessary and reasonable steps in accordance with 49 CFR Part 26 to ensure that DBEs have the maximum opportunity to compete for and perform contracts.

County and its contractors shall not discriminate on the basis of race, color, national origin, sex, or other protected class in the award and performance of U.S. DOT assisted contracts. County will be required to report its DBE participation obtained through race-neutral means throughout the period of performance.

If you are a DBE and would like assistance to participate in this RFP, as described in the RFP, please contact Jaime Kephart, Contract Manager, at jaime.kephart@lacnm.us or (505)709-5503.

To demonstrate DBE status, Offerors must submit with their Proposals evidence of their current DBE certification provided by NMDOT.

Contact details

Related Information

• RFP24-37 Solicitation Documents (PDF, 2MB)
• Exhibit E Policies Referenced in Technology Standards (PDF, 5MB)
• Exhibit F Software Functionality (XLSX, 24KB)
• Exhibit G Cost Proposal (XLSX, 38KB)