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DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Solicitation No. GRSSC-23-RFQ-0002 is issued as a Request for Quotation (RFQ)

The Period of Performance will be from date of award to May 14, 2026.

Location: Gallup Regional Supply Service Center, Gallup, NM 87301

BACKGROUND:

The Gallup Regional Supply Service Center (GRSSC) is a federal government supply warehouse located in Gallup, New Mexico. There is a requirement for various out-patient diabetes supplies, which is procured and distributed to over thirty (30) hospitals and healthcare facilities within the states of New Mexico, Arizona and Colorado.

This announcement constitutes a combined synopsis/solicitation; quotes are being requested and a written solicitation will not be issued.

The purpose of this combined synopsis/solicitation is to establish a Blanket Purchase Agreement per FAR 13.303-2 Establishment of BPAs for the following products: Various Out-Patient Diabetes Supplies (see attached listing). Per FAR 52.211-6, GRSSC has identified specific brand names, but will accept brand name or equal descriptions.

This solicitation is issued as a Small Business Set-Aside under the North American Industry Classification System (NAICS) code 325413 with an associated small business size standard of 1250.

This solicitation document incorporates provisions and clauses that are those in effect through the Federal Acquisition Circular (FAC) 2023-02, effective March 16, 2023.

The provision at 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (MAR 2023), applies to this acquisition. Addenda are not included.

Interested small businesses are invited to respond by sending their quote(s) with the following: (1) Announcement No., (2) Company name, address, telephone and fax number, (3) contract person/individual with contract information, and (4) attached FOB Destination pricing of items. GRSSC will not pay for any cost incurred associated with this RFQ. Closing date: Quotation is due at the Gallup Regional Supply Service Center on: May 12, 2023 at 12:00 (DST). Faxed copies of responses may be provided to (505) 722-1509 or emailed to: Lesley.roberts@ihs.gov or mailed to PO Box 3090, Gallup, NM 87305. Any further questions regarding this announcement may be directed to: Lesley Roberts at phone number: 505-722-1149, fax number: 505-722-1509, or email: Lesley.roberts@ihs.gov.

INSTRUCTIONS FOR BIDDING EQUAL PRODUCTS:

If your company will be bidding equal products and not Name Brand, please provide samples and product literature for evaluation by GRSSC within five (5) days of your written offer. Otherwise your quote/offer will be considered non-responsive. Provide samples and product literature to: Gallup Regional Supply Service Center, 2400 Fuhs Avenue, Bldg. 10, Gallup, NM 87301. After the items are received at the GRSSC warehouse, it may take up to 2 weeks to evaluate the items.

AWARD INFORMATION:

The Government reserves the right to issue a single award or multiple awards to any contractor(s) who quote represents the best value as defined by FAR 2.101. Award will be made using (1) Evaluation of quotations or offers per FAR 13.106-2, taking into consideration the responsiveness and responsibility factors for offeror whose quote, conforming to the requirements herein, will be the most advantageous to the Government, price and other factors considered. Then, an award will be determined in accordance with FAR 13.106-3 Award and Documentation.

Effective October 1, 2003, vendors shall be registered in the System for Award Management (SAMS) in order to receive contracts from the Federal Government pursuant to FAR Clause 52.204-7. To register or learn more about the SAM, go to: http: //www.sam.gov. SAM is the Official U.S. Government system. There is no fee to register for this site.

The following Department of Health and Human Services Acquisition Regulation provisions also apply:

The clause at 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services (DEC 2022), applies to this acquisition. Addenda are not included.

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services (MAR 2023), applies to this acquisition. The following additional FAR clauses cited in the clause are applicable to the acquisition:

FAR 52.211-6, Brand Name or Equal (AUG 1999); FAR 52.211-16, Variation in Quantity (APR 1984); FAR 52.211-17, Deliver of Excessive Quantities (SEP 1989); FAR 52.212-1, Instructions to offerors Commercial Items (MAR 2023); FAR 52.212-3, Offerer Representations and Certifications Commercial items (DEC 2022). FAR 52.212-4, Contract Terms and Conditions required to Implement Status or Executive Order Commercial Items (DEC 2022); FAR 52.212-5, Contract Terms and Conditions required to Implement Status or Executive Order-Commercial Items (MAR 2023); specific clauses cited in FAR 52.212-5 that are applicable to this acquisition are: FAR 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (JUN 2020); FAR 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment; FAR 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020; FAR 52.219-28, Post Award Small Business Program Representation; FAR 52.222-3, Convict Labor (JUN 2003); FAR 52.222-3, Convict Labor (JUN 2003); FAR 52.222-19, Child Labor Cooperation with Authorities and Remedies (DEC 2022); FAR 52.222-21, Prohibition of Segregated Facilities (APR 2015); FAR 52.222-26, Equal Opportunity (SEP 2016); FAR 52.222-50, Combating Trafficking in Persons (NOV 2021); FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN2020); FAR 52.223-20, Aresols (JUN2016); FAR 52.225-3, Buy American Act-Free Trade Agreements-Israeli Trade Act (DEC 2022); FAR 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021); FAR 52.232-33 Payment by Electronic Funds Transfer-System for Award (OCT 2018) and FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023).

The following Federal Acquisition Regulation clauses also apply:

52.204-13 System for Award Management Maintenance OCT 2018

52.217-8 Option to Extend Services NOV 1999

52.217-9 Option to Extend the Term of the Contract MAR 2000

52.232.40 Providing Accelerated Payment to Small Business NOV 2021

52.252-2 Clauses Incorporated by Reference FEB 1998

The following Department of Health and Human Services Acquisition Regulation clauses incorporated by reference also apply:

352.232-71

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

FEB 2022

(a) Definitions. As used in this clause –

Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer’s written authorization with each payment request.

(End of Clause)

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